Open source
The complete source code is available for review. What the software does with your data can be read, not just believed.
Open source · Windows · Your own server
Fleet management.Without the cloud lock-in.
Vehistra is open source fleet management software for Windows. Vehicles, drivers, deadlines, maintenance, damages, accidents, workshop orders and license plates live in one database on your server – on every workstation at the same time.
- Open source (MIT)
- Windows app
- Solo or network
- Multi-user
- No cloud
Why Vehistra
Fleet administration that belongs to you
Fleet tools are often tied to a subscription, someone else’s cloud and a closed data model. Vehistra takes a different route.
Your data stays with you
Database, documents and backups live on your server inside the company network. No external storage, no telemetry, no transfer to third parties.
Built for real workflows
Driver changes, plate swaps, inspections, service intervals, accidents, workshop orders, retirement: Vehistra models what actually happens in daily operations.
Nothing is deleted
History is appended, never overwritten. A driver change closes the previous period instead of replacing it.
Feature set
Everything a fleet needs day to day
From the vehicle record to the audit log – in one application, on one data set.
Vehicle management
Master data, categories, statuses with defined business meaning, fuel and transmission – plus the complete vehicle record.
Driver management
Driver master data, a permanent driver per vehicle, a gapless assignment history with periods – and a driver record that shows all of it on one page.
License plates
Plate inventory including free plates, assignment with period and reservations with expiry warning.
Retirement instead of deletion
Retired vehicles remain intact and findable, with reason, deregistration date and final mileage.
Inspections and deadlines
Main and emissions inspections with result, next date, remaining time and graduated warning levels.
Maintenance and service intervals
Intervals by date, by mileage or by both – with their own due-date check per vehicle.
Damages
Damage reports with priority, status, affected area, cost, workshop reference plus photos and assessments.
Accidents
Accident records by type of event, with involved parties, witnesses, police station and file number.
Workshop orders
From “planned” through “waiting for parts” to “collected”: seven statuses, dates, dwell times and cost.
Dashboard
Fleet metrics and everything that is due now. Clicking a number opens the list behind it, already filtered.
PDF reports
Vehicle record, accident report, workshop report and lists as true vector PDFs in DIN A4.
Documents
Registration papers, invoices, assessments and photos by category – centrally on your own server.
Complete history
Driver changes, plates, inspections, maintenance, workshop, accidents and retirement – as a timeline per vehicle.
Solo or network
The installer asks for the operating mode: everything on one computer – without a database server there, the database is a file – or a shared database in the company network. Switching later works without data loss.
Multiple workstations
All workstations work on the same database at the same time. No local copies, no synchronisation.
Users, roles and permissions
Seven prepared roles from staff to management, freely extensible – enforced in the services, not only in the interface.
Audit log
Records who changed what and when. Neither visible nor modifiable for regular staff.
Server setup
A wizard guides through database, folders, shares and the first administrator account in twelve steps.
Vehicle record
Everything about a vehicle in one place
Master data, driver, plates, keys, inspections, maintenance, insurance, damages, accidents, workshop orders, documents and mileage live in a single record. No folder hunting, no second spreadsheet.
- Master data, category and status with defined business meaning
- A permanent driver per vehicle, including the full assignment history
- Insurance, keys and plates on the same vehicle
- Documents and photos on the vehicle, the damage or the workshop order
- The complete vehicle record as a PDF when someone needs it on paper
B-VH 1042
Mercedes-Benz Vito · 2022
Master dataHistoryDamagesDocuments
- RegistrationVehicle created, plate and keys assigned
- Driver changeThe previous period ends, a new one begins
- Inspection passedInspection recorded, next date scheduled
- MaintenanceService interval met, next due date calculated
- WorkshopOrder with dwell time, cost and report
- RetirementWith reason and deregistration date – not deleted
Deadlines
Never miss a deadline again
Inspections, service intervals, insurance, plate reservations and workshop dates come together in one overview – with the same state on every workstation.
- Inspections with result, next date and graduated warning level
- Service intervals by date, by mileage or by both
- Insurance and plate reservations with expiry warning
- Notices by category and severity directly inside the application
Needs attention
- B-VH 1042HU9 T
- B-VH 0733HU34 T
- B-VH 3310Reservierung3 T
- B-VH 2187Werkstatt6 T
- B-VH 5521HU112 T
Workflow
From damage report to printed report
A reported damage does not stand alone: it is linked to the vehicle, to the accident, to the workshop order and to the cost – and it stays findable after it is closed.
- 01
Report
Damage or accident with priority, area, involved parties and photos.
- 02
Workshop order
Seven statuses from “planned” to “collected”, with dates and dwell time.
- 03
Repair and cost
Record the cost, attach the invoices.
- 04
Report and history
Accident and workshop report as PDF, the case stays on the vehicle.
History
A complete history instead of overwritten fields
Vehistra has no hard deletes. Every assignment has a period, every change has an author. Retired vehicles remain intact and findable.
Registration
Vehicle created, plate and keys assigned
Driver change
The previous period ends, a new one begins
Inspection passed
Inspection recorded, next date scheduled
Maintenance
Service interval met, next due date calculated
Workshop
Order with dwell time, cost and report
Retirement
With reason and deregistration date – not deleted
Architecture
Your data stays in your infrastructure
Vehistra runs as a Windows program on every workstation. The shared database sits on your Windows server inside the company network, together with documents, backups and updates. Every workstation sees the same state – there are no local copies that would need synchronising.
No cloud, no telemetry, no transfer to third parties. Everything stays in the company network.
Or everything on one computer
If you run the fleet on your own, choose the solo installation: program, database and backup then live on a single PC – with no database server at all, the database is a single file. Network shares, firewall rules and TCP/IP are not needed, and setup takes about ten minutes. Moving to network operation later works without data loss.
Vehistra.exe
Vehistra.exe
Vehistra.exe
Workstations
Company networkWindows sign-in
Windows server · always available
SQL ServerVehistraDB
Documentsshare
Backupsscheduled
Updateslatest.json
Data ownership
Your fleet. Your server. Your data.
Vehistra needs no provider to hold your vehicle data. Everything sits where you can back it up, inspect it and, if it comes to that, switch it off.
- One shared data set instead of scattered spreadsheets
- No cloud, no telemetry, no advertising components
- Backups on your schedule – on your server, with your tools
- Network mode runs on the free SQL Server Express, solo mode needs none at all
Platform
Made for Windows
Vehistra is a real Windows desktop application – not a web service wearing a Windows coat, and not an Electron shell.
Download VehistraNative interface
WPF on .NET 10 – fast lists, keyboard operation, familiar behaviour.
A proper installer
Vehistra-Setup.exe sets up a workstation in a few minutes.
Windows sign-in
On request the database authenticates with the Windows account.
Windows 10, 11 and Server
Workstations from Windows 10 (64-bit), servers from Windows Server 2019.
Setup
Ready to use in four steps
- 01
Choose the mode
Network or solo – the installer asks, and sets up the rest accordingly.
- 02
Create the database
The wizard walks through database, folders and the first account in twelve steps.
- 03
Connect the workstations
In network mode: load the company configuration, test the connection, done. A solo installation skips this.
- 04
Bring in your fleet
Create vehicles and drivers or take over existing lists.
Updates
Updates without rebuilding your fleet data
A new version is placed on the server once. Every workstation detects it at startup and installs it itself. An update never deletes the fleet database and never recreates it.
Read the update guide- One file on the server describes the current version
- A backup is taken before every database change – if it fails, the update stops
- The previous version stays in the archive, the way back is documented
- The package checksum is verified before the start – on a mismatch nothing runs
A look inside
Vehistra in action
Screenshots from the application will be published with the first public version.
Who it is for
For operations that actually move vehicles
Vehistra grew out of a running operation and is built for fleets from around 150 vehicles and some fifteen workstations – not for a single industry.
- Taxi and private hire operators
- Passenger transport
- Courier and delivery services
- Field service fleets
- Small and mid-sized company fleets
- Workshop-adjacent fleets
Take a look at Vehistra
The source code is open, the guides are complete, the first public version is in preparation.